This example modifies the Default 2 year move to archive tag to move items after 1,095 days (3 years). Use Exchange Online PowerShell to modify archive policies The range of values is from 1 through 24,855 days.Ĭomment: Use this box to type a comment that will be displayed to Outlook and Outlook on the web users. To modify this setting, in the corresponding text box, type the number of days in the retention period. By default, this setting is configured to move items to the archive after two years (730 days). When the item reaches the following age (in days): Click this button to specify that items be moved to archive after a certain period. If a user applies a tag to an item believing the item will never be moved, enabling the tag later may move items the user wanted to retain in the primary mailbox. When you delete a tag, the tag configuration is deleted from Active Directory, and the Mailbox Assistant processes all messages to remove the deleted tag. If you want to prevent a tag from being applied to items, we recommend disabling the tag rather than deleting it. Items that have a disabled retention tag applied aren't processed by the Mailbox Assistant. You can also create additional personal tags and either add them to a retention policy, including the Default MRM Policy, or allow users to add personal tags to their mailboxes from Outlook on the web (formerly known as Outlook Web App) Options.įor additional management tasks related to archives, see Enable archive mailboxes in the Microsoft 365 compliance center. For example, you can modify the archive DPT to move items to the archive after three years instead of two. You can modify retention tags included in the default policy to meet your business requirements. To learn more, see Retention tags and retention policies. You can also create your own archive and retention policies and apply them to mailbox users. If a mailbox doesn't have a retention policy assigned when it's archive-enabled, the Default MRM Policy is automatically applied to it by Exchange. The policy also includes a number of personal tags that users can apply to folders or mailbox items to automatically move or delete messages. This policy has a default policy tag (DPT) assigned that moves items to the archive mailbox after two years. Archive policies are retention tags that use the Move to Archive retention action.Įxchange Setup creates a retention policy called Default MRM Policy. In Exchange Online, you can use archive policies to automatically move mailbox items to personal (on-premises) or cloud-based archives.